Logistic
Org. Setting and Reporting
This position is located in the Life Support and Transport Section (LSTS), Sourcing Support Service (SSS) within the Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).
The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.
The Office of Supply Chain Management encompasses the Office of the Assistant Secretary-General, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, the Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service.
The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations.
The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.
The incumbent will report to the Chief of Life Support and Transport Section.
Responsibilities
Within limits of delegated authority, the Logistics Officer is responsible for the following duties :
Logistics support for new and ongoing peacekeeping and other field missions includes : supply chain management, materials management, transportation, maintenance, contracts and services management;
communications, information technology, engineering and medical services.
- Provides effective and timely planning, oversight, management and coordination of logistics support operations. Ensures effective and timely provision and coordination of diverse logistics support requirements.
- Monitors the implementation of logistics support plans at all field missions.
- Coordinates logistics requests for assistance with client entities, offices and departments such as Department of Political and Peacebuilding Affairs & Department of Peace Operations (DPPA / DPO), and DOS.
- Develops policy and procedures documentation for logistics support.
- Liaises between field missions and Headquarters staff on logistics matters and coordinates day-to-day support of logistics operations.
- Plans and co-ordinates supply chain and logistics support to new, sustaining, expanding, contracting, and liquidating peacekeeping operations and other field missions.
- Undertakes detailed research and develops fit-for-purpose sourcing solutions to meet clients' demand for security and supply products and services aligned with category management strategies.
- Manages a portfolio of supply chain solutions and logistics operations including management of contracts, logistics assets, materiel, goods and services, and personnel.
- Participates in or leads technical survey missions and verification missions to troop-contributing countries, and service providers and suppliers.
- Conducts market research and reviews best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation's (UN) requirements.
- Ensures that logistics requirements take account of gender-specific needs.
- Develops and prepares plans, reports and procedures for assessing material, staff, troops and their movements, planning and costing of operational budgets.
- Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Assumes responsibilities of certifying officer.
- May coordinate and direct a team of staff and / or mentor and supervise the work of new / junior officers.
- Performs other related duties as required.
Competencies
Professionalism : Knowledge of logistics operations and practices. Ability to develop logistics plans, policies, procedures and new programmes.
Ability to provide technical and procedural advice in a broad range of logistics areas. Ability to develop, maintain and supervise accountability systems for materials, services and contracts management.
Knowledge in category management and in sourcing strategies. Knowledge of the development of supply contracts, plans, policies, procedures and programmes.
- Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
- adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability : Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments;
takes personal responsibility for his / her own shortcomings and those of the work unit, where applicable.
- Client Orientation : Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view;
- establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions;
- monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects;
meets timeline for delivery of products or services to client.
Education
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of seven years of progressively responsible experience in logistics operations, supply chain management, administration, engineering, project management or related area is required.
- Experience in research and development of sourcing solutions within an international organization is desirable.
- Experience in managing support services for international peacekeeping, military logistics or multinational corporations is desirable.
- Experience in supply chain management, quality assurance, procurement or contract management of large-scale goods or services contracts is desirable.
- Experience in supervising a multicultural team is desirable.
- Experience working with business intelligence systems and data analysis tools is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice United Nations Considerations No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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