Executive Personal Assistant
Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.
be your best self
At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing.
That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!
POSITION : Executive Personal Assistant to Chairman of the Board of Interstate Batteries
Important Note : Two critical components executive assistant and personal assistant
EXPERIENCE REQUIREMENTS : 5+ years as executive assistant and 2+ years as personal assistant
QUALITIES : High Character and Competence (Model values found within Interstate Batteries Purpose and Values)
The successful candidate will :
Maintain the highest level of confidentiality
Demonstrate a high EQ
Have excellent communication and interpersonal skills
Be well organized and pay attention to details
Be dependable and punctual
Demonstrate excellent prioritization and time management skills
Be flexible working across a variety of work environments (present, remote, hybrid) including minimum 1 day per week at Miller home office
Have the ability to work independently and proactively with little supervision
Collaborate with the rest of the team
RESPONSIBILITES : Approx 30%
Approx 30%
Manage Chairman’s Business and Personal Calendars
Coordinate all aspects of the Chairman’s Business and Personal Travel
Agenda
Registration
Transportation
Lodging
Meals / Reservations
Family and guests
Travel Log
Manage Chairman’s Internal and External Meetings
Collaborate with Corporate Secretary on all Interstate Batteries Board Meetings
Collaborate with Senior Advisor on all Advisory Board Meetings
Pre-work and research
Presentation creation
Ensure supporting technology is functioning before meetings commence
Attend meeting and take notes as directed
Manage follow-up items
Expense Reporting; Purchase Orders; Check Requests
Record Keeping
Facilitate / Support Chairman’s relationship with
Board of Directors
Advisory Board of Directors
Chairman Emeritus
Chaplain
IB Charitable Giving
External Boards
Other Stakeholders as directed
Approx 70%
Support the administration of the Chairman’s Personal Household
Financial Reporting and Record Keeping
Credit Card Management
Bill Pay
Charitable Giving & correspondence with ministries
Coordinate Tax Inputs with CPA firm
Property Management (direct) :
Hollow Way (Dallas)
Eldorado (Cabo)
Property Management (collaborate with managers) :
Manage both domestic and international properties.
Jet (Addison)
Appointments
RX refills & scheduling doctor’s appts
Arrange for gifts / condolences
Trip planning & execution
Event planning support
Manage schedule for
TXDL renewals
Passport renewal dates
Auto registration & service coordination / reminders
SKILLS :
Highly proficient with QuickBooks
Highly proficient across the Microsoft office suite
Note : We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.
Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Interstate Batteries expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sex, national origin, age, genetic information, disability, or veteran status.
Improper interference with the ability of Interstate Batteries' employees to perform their expected job duties is absolutely not tolerated.
Benefits
We strive to treat every Member like family and that mindset, applies to our teams too. Expect benefits that support your, body, mind, and well-being now and later.
Comprehensive health plan, 401K retirement plan, Generous vacation and holiday time, Lyra mental health resources, Stockoptions
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