Grants Manager
Title : Grants Manager
Location : Pennsylvania-Pittsburgh
Posted Date : Jun 21, 2023
Organization : Med-Immunology
Description : Manages administrative and financial operations for Research Grants & Contracts and reviews and negotiates complex grants, contracts, and subcontracts.
Reviews and reconciles financial and grant documents and ensures compliance with policies, procedures, and regulations. Prepares and negotiates complex budgets and related documents.
Serves as a primary contact and resource regarding all aspects of research grants and contracts, updates databases and accounts, and develops and facilitates operational policies and procedures.
Job Summary : Incumbent develops, directs and supervises the Grants Administration Office within the Department of Immunology along with another Grants Manager.
Together, these 2 Grant Manager Positions work as a Team. Requires the appropriate application of a broad knowledge of principles, practices, and procedures in the field of research accounting, pre-, and post-award administration.
Educates and mentors junior faculty in fundamentals of applying for sponsored research funding. Fiscal oversight of over $7M in current external research funding.
Interprets fiscal rules and regulations for all department grant applications (pre-award); current pending awards total in excess of $12M, annually.
This position assumes complete management of one of our Faculty's Autoimmunity T32 NIH Grant. Supervises Financial II position / post-award accounting.
Job Details : Department Grants Manager - Develops, supervises & maintains the Grants Admin Office in the Department totaling $7 million, annually.
Prepares & executes grant financial statements, cost studies, and financial analysis of direct, indirect revenue, and salary projections.
Selects, supervises, trains and / or provides assistance to support staff in the financial management of the research post-award process.
Direct oversight of a Financial II position and indirect oversight for approximately 40 sponsored research account. Daily oversight is provided to the support staff on paper flow issues, interpretation of agency guidelines on expenditures, university monitoring procedures, application of federal cost accounting principles, etc.
Pre-Award : Mentors, guides, and assists faculty with new and continuing research proposals (i.e. prepare new budgets). Incumbent must ensure that all sponsor and internal financial guidelines are followed.
This involves reading often lengthy sponsor policies and procedures and interpreting information to faculty. Faculty must be educated on allowable and unallowable costs, in particular with NIH contracts and grant funding from foundations and institutions with very restrictive expense policies.
Requesting inappropriate levels of funding or including requests for unallowable costs will be a detriment to a successful sponsor award.
6-12 grants and contracts applications per month. Ascertain correct format and procedure for each grant application. Handles inquiries from external agencies and internal research Departments.
Post Award : Internal audit is performed on accounts on a monthly basis. Charges are reviewed for allowability and allocability.
Effort reporting is monitored for compliance with federal regulations. Oversees and guides the Finance II in the management of an Access grants database.
Oversees & assists with Monthly Financial Statements to faculty and dept. administrator (updates) for all research accounts.
Oversees the reconciliation of these financial statements to monthly University "Level" reports; data entry of commitments and reconciliation of actual expenses using Excel.
Analyzes specific research accounts to determine preventive and / or corrective action. Oversees the preparation of corrective and other journal entries, as well as budget modification forms.
Ensure compliance with sponsor and university reporting requirements. Monitors grants from an overall standpoint from time of submission to closing.
Reviews and approves financial close out reports for research accounts ensuring all necessary supporting documentation and proper applicability of all trailing costs.
Training Grants : This position assumes complete management of a Faculty Member's Autoimmunity T32. This oversight and management includes fiscal set up and management, sending appointment letters to trainees, setting up appointments and terminations on NIH xTrain, working with Trainee departments to set up appointments according to Pitt policies, approving travel and trainee expenses reimbursements, and being contact for trainees and their mentors.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.
This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.
We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.
EOE, including disability / vets.
The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption.
Visit coronavirus.pitt.edu to learn more about this requirement.
Assignment Category : Full-time regular
Job Classification : Staff.Grants & Contracts Manager (Pre & Post-Award)
Job Family : Research
Job Sub Family : Grants %26 Contracts
Campus : Pittsburgh
Minimum Education Level Required : Bachelor's Degree
Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.
Additional details about Required Licensure Certification : Requires a strong degree of motivation and extensive grant accounting experience.
Microsoft Excel and Word; Adobe Acrobat required.
Work Schedule : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.
Work Arrangement : Hybrid : Combination of On-Campus and Remote work as determined by the department.
Hiring Range : $58,979.00 to $98,298.00
Relocation Offered : No
Visa Sponsorship Provided : No
Background Check : For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances : Not Applicable
Required Documents : Resume
Optional Documents : Cover Letter
Essential Functions : Pre-Award, Post-Award, Management of NIH Training Grant. Oversight of Post-Award Administrator.
Physical Effort : Minimal.
PI223583440
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