Director of Finance
To support the timely implementation, adjustment and monitoring of budgets for the Indianapolis Campus and provide management and leadership over the payroll process and grant programs Update position control and ensure accurate time certification for grants and contracts.
Maintain proper control and oversight of campus purchasing card program. Provide recommendations for enhancing the customer service and making processes more effective and efficient in all areas of responsibility.
Customer Service Overriding Expectation :
- Demonstrate a strong customer service and / or student advocacy through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support student success.
- Engage in behaviors that create an inclusive environment in which all people are valued and supported.
- Go beyond the easiest or surface answer for a student, or an internal or external customer, and get to the root cause of the problem, question or issue to solve it as quickly and professionally as possible.
- Responsibilities :
- Budget :
- Assist the Executive Director of Finance with the implementation of annual budgets.
- Support campus staff with budgetary questions and concerns and recommend adjustments where necessary.
- Submit adjustments to EDF for review.
- Review budgets for proper accounting of revenue and expenditures and follow up on discrepancies.
- Periodically assist EDF with other duties assigned by the Chancellor.
- Payroll :
- Oversees the payroll function and ensures proper disbursement of earnings to all exempt and non-exempt employees in accordance with College policies and IRS and state regulations.
- Assists and works directly with employees of all levels in the College in matters related to payroll. Ensure quality customer service to the campus employees.
- Reviews processes and procedures within the Payroll department to ensure not only effective and efficient operations, but to ensure proper internal controls are in place to prevent any misuse or inappropriate disbursement of College funds.
- Reviews and approves handwritten check requests as necessary. Implements controls necessary to reduce hand-write requests to a minimum.
- Responsible for the preparation of payroll related journal entries for routine corrections and year-end processing.
- Ensure adequate back-up coverage for payroll processing. Purchasing Card
- Oversee the assignment of cards to employees.
- Ensuring that expenditures are valid transactions of the campus, allocated to the proper accounts and supported by proper documentation
- Grant Accounting :
- Assists and works directly with employees of all levels in the College in matters related to grants.
- Supervises and provide direction to Grant accountant.
- Fixed Assets :
- Review and verify alladditions and deletions from fixed asst inventory list. Supervises
- Directly supervises Payroll Supervisor and Grant Accountant.
- In conjunction with EDF, responsible for maintaining proper internal controls and ensuring compliance with College policies and procedures in all areas of responsibility.
The above list of duties is not to be construed as an exhaustive list.
Other duties logically associated with the position may be assigned.
Baccalaureate Degree in business, economics or finance required.
- Team player and demonstrate leadership capabilities.
- Broad experience in college business administration.
- Detailed, with extremely high accuracy rate.
- Communicate effectively with peers and upper management.
- Capable of quick response to management and staff questions.
- Extensive knowledge of automated payroll and financial systems.
- Knowledge of general accounting functions and internal control practices.
- Very capable in Microsoft Office software, especially Excel, and Internet applications.
- Three-year supervisory experience required.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
STARTING SALARY RANGE : $65,000 - $75,000 annually
Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.
As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.
Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
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