Manager, Accounting & Finance
Job Summary
This position manages all finance and administration in Learning Abroad and coordinates with the Office of Global Engagement ( OGE ) as needed.
This position maintains, organizes, oversees all Learning Abroad finance and administration, including, but not limited to, course registration and student accounts, provider / partner invoicing and payments, Concur set-up and authorizations, and office and program budgeting.
This position collaborates with the Learning Abroad management team, Office of Global Engagement ( OGE ) finance team, and offices across campus.
Within the Office for Global Engagement, Learning Abroad serves as the central study abroad office for both the Salt Lake City campus and Utah Asia Campus in Incheon, South Korea.
We send approximately students abroad annually in a variety of majors, participating in faculty-led, affiliate, exchange, and Utah Asia Campus programs.
Our operation is growing; over the past few years, pre-pandemic, the number of students learning abroad increased by an annual rate of %.
The University of Utah is the state’s flagship institution of higher education, with schools and colleges, more than undergraduate and graduate degree programs, and an enrollment of more than , students.
In 9, the university joined the Association of American Universities, an invitation-only, prestigious group of leading research institutions marked by excellence in academic expertise and research impact, student success, and securing resources in support of core missions.
The U is a member of the Pac- and is a Tier I Research Institution.
Salt Lake City provides convenient access to both natural recreation (excellent hiking / biking trails, seven world-class ski resorts, five National Parks) and a thriving culture scene (modern downtown, fine dining, theatre, ballet, music, visual arts, museums, sports, and more).
Combined with the region’s strong economy and dynamic growth, Salt Lake City offers a high quality of life.
Excellent benefit package including tuition reduction program, generous leave accrual, free transit pass, generous retirement with immediate vesting, & flexible health plan options.
Relocation assistance available.
Anticipated start : As soon as possible
Salary range : $, $,
Responsibilities
Management Team
- Sits on and participates in the Learning Abroad Management Team.
- Advises on and enforces Learning Abroad and University policy and procedure.
- Assists in establishing and implementing strategic plans, goals, and processes using best practices for higher education and international education business and finance officers.
- Understands the macro-vision and conducts cost-benefit analysis of possibilities, ideas, and initiatives.
- Manages annual timelines to ensure that responsibilities are completed effectively and in appropriate timeframes.
- Assists in the creation and assessment of infrastructure.
- Makes recommendations for improvements, policy change, and initiatives.
Training and Supervision
- Creates training program and professional development program to facilitate continued learning within the field.
- Develops new protocols, procedures, and training programs to enhance quality of work and effectiveness of staff and ensures that supervisees are up-to-date on office and university procedures and protocols.
- Supervises assigned staff and student staff members; sets and communicates expectations for supervisees.
Financial & Administrative Management
- Overall financial and administration management of Learning Abroad.
- Manages hiring, payroll, HR and Kronos.
- Sets up payments to vendors and other offices on campus, including transfers of departmental compensation for faculty-led programs.
- Develops, analyzes, and presents timely and accurate data and information to be used in fiscal planning, budget decision making, and resource allocation.
- Assists Budget and Resource Planning personnel in defining the content and scope of budget and resources for projects and assignments.
- Trains staff on budgets, fiscal timelines, Concur, and other finance-related matters.
- Prepares statistical / financial studies and cost / income forecasts that are used in addressing issues that have budgetary impact.
- Assists in the preparation and analysis of the department’s annual operating budget.
- Assists in the maintenance of the budget system and budget database.
- Maintains, reconciles, and closes out accounts.
- Establishes budgets and program costs international exchange programs.
- Pays invoices for services rendered in support of learning abroad programs.
- Prepares and processes purchasing, finance, and travel documents, including wire transfers, cash advances, faculty travel requests, campus orders, deposits, etc.
- Manages varied student accounts including student tuition accounts.
- Coordinates and sets up course registration for programs.
- Reviews and reconciles University procurement and purchases and monthly management statements.
- Creates ePR requests
- Responsibility for a university purchasing card and managing FERPA protected information.
- Develop and distribute written and electronic instructions and processes
- Establishes financial protocols in compliance with legal and University policies.
- Manages Terra Dotta payment processes and movement of funds.
- Collaborates and builds relationships with offices across campus including Registrar, Purchasing, Income Accounting, Admissions, Account Payable, Financial Aid, Scholarships, Travel, Financial and Business Services, etc. to facilitate tasks.
Scholarships
- Post scholarships to outgoing student accounts.
- Coordinate with Office of Financial Aid and Scholarships to ensure that waivers comply with local, state, and federal regulations.
- Communicate with students regarding status of scholarship distribution.
- Trouble shoot with appropriate administrative and financial offices to ensure that students receive scholarship funds.
- Assists with the communication of scholarship application results.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously : Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously : Sitting, hearing, listening, talking.
Often : Repetitive hand motion (such as typing), walking.
Seldom : Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).
Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.
Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Master’s degree in finance, international education, higher education administration, business administration, public administration, or a related field;
- Experience working or studying abroad is highly desirable;
- Direct experience with study abroad business operations preferred;
- Familiarity with university budgeting, purchasing, and marketing policies and procedures;
- Familiarity with finance software
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and CFR part .
The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
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