Occupancy Planner
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are seeking an Occupancy Planner to join our team!
What this job involves
The Occupancy Planner will support workplace strategies on a variety of projects and assignments. You will be part of a planning team that solves occupancy and space issues within the framework of the workplace program guidelines and metrics.
You’ll interact with our client’s internal CRE (Corporate Real Estate) team and Line of Business partners. You’ll also work as part of a diverse and integrated team delivering a modern workplace including space and occupancy planning, move management, and project management.
We’ll expect you to work independently and manage your time to meet deadlines.
The team is based in the Southeast but we are open to candidates in other locations. You’ll report to the Regional Planning Lead.
Relationship Management / Delivery
- Building relationships with your end user customers will be key to understanding their business needs, promoting workplace solutions and concepts to them, and resolving their workplace issues.
- You’ll be on point to answer questions about the workplace program, space and occupancy, allocations, and utilization for your assigned buildings or business units.
You’ll be familiar with the workplace at each site and use that knowledge to manage and resolve requests.
- To be successful in this role, you should be able to see the small moving parts that make up the big picture, and effectively communicate and collaborate with our move coordination team to help plan strategic migration schedules and tactical moves.
- You’ll keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests.
Occupancy Planning Expertise
- You’re able to effectively gather the customer’s workplace requirements / scope through asking the right questions and active listening to understand the underlying business needs.
- You’ll need to manage space requests and move work orders to ensure timely completion and regulatory compliance.
- You’ll proactively develop space solutions including stacking plans, block plans, allocation plans, and / or adjacency diagrams.
- Creative and analytical thinking are natural to you, enabling you to aggregate data from multiple sources and provide options for client decision making.
- You’ll partner with a wide variety of teammates that will depend on the work you do.
- All types of projects are encountered : co-location projects, scenario planning, modern workplace, densification, restacking;
at existing and new properties, and properties targeted for right-sizing or decommissioning.
- You’ll develop block plans to convey future use of space and / or layouts, using graphic tools e.g. AutoCAD.
- Your participation in development of the business case for real estate action will ensure the team considers business requirements, client programs / initiatives, time constraints and projected demand for space.
- You’re accurate and thorough with your scope documentation, including options for pricing, execution plans, and hand off to project management.
Workplace Analytics
- Report on workplace utilization, building data, organizational data, and occupancy metrics at the campus, metro, or regional level using business intelligence dashboards, CAFM / IWMS, MS Excel.
- Manage allocations and data accuracy using a CAFM / IWMS database.
- Ensure all seat assignments comply with adjacency requirements and deliver timely resolution of non-compliant seat assignments.
- Perform physical space audits / walkthroughs as required to ensure the success of relocation projects.
Sound like you? To apply you’ll need to possess :
A working knowledge of occupancy utilization, workplace strategy, office design principles and trends such as the mobile or collaborative workplace;
literacy in reading and interpreting floor plans
- Great relationship building skills and a client experience focus
- Responsiveness and initiative to ensure project commitments and goals are accomplished on time
- Strong organizational skills to manage client information and project details
- Excellent written and verbal communication skills; able to understand complex ideas and communicate them to others on the account
- Change management experience is a plus
- Advanced skills in Microsoft Excel (pivot table, V-lookup, charts, formulas) and Microsoft PowerPoint (graphics, layouts, story-telling)
- Proficient in CAFM / IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar) and graphic tools (i.e. Adobe, SketchUp, AutoCAD, or similar)
- Bachelor’s Degree required
- 2 or more years work experience in occupancy or space planning for corporate clients; or interior office planning, office renovations, furniture planning / management, move / project management or related Facilities function in a corporate real estate setting as a vendor or end user
Location :
Hybrid Gainesville, FL, Jacksonville, FL, Miami, FL, Orlando, FL, Tampa, FL
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth :
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
Some of these benefits may include :
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Flexible and Remote Work Arrangements may be available
About JLL
For over 200 years, JLL (NYSE : JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise.
Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY.
JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit.
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