Data Entry Clerk
ESSENTIAL FUNCTIONS :
Reports to the Development Database Manager. Responsible for the data entry of the Raiser's Edge : Next Generation database (RE : NXT) including : assisting with gift processing and staff requests for queries, lists and mailings.
Managing the data clean-up of constituent records, the data entry clerk will maintain the integrity of the information entered into the database at all times.
The data entry clerk will input information for donors, contacts, and relationships for the Development Department, demonstrating highly effective verbal and written communication, as well as analytical and computer skills.
JOB RESPONSIBILITIES :
Data Management
- Contributes to effective fundraising operations and data analyses by assisting with gift processing, generating queries, and running reports, and mailing lists
- Works with staff to create segmented lists for appeals, event invitations, and grant opportunities
- Works with the Marketing & Communications team to maintain and update electronic mailing lists for agencies electronic mailings
- Handles direct mail and electronic gift receipting and acknowledgement of donors
Gift In-Kind
- Assist with the tracking of in-kind donations including researching the value of gifts
- Entering donations into the database, and acknowledging receipt of all in-kind donations
- Track and assist with inter-agency in-kind request by need and department
- Support agency Back-to-School and Holiday in-kind drives
- Maintain accurate and up to date Amazon wishlists
Event Support
- Provides database support for special events : enters participants information, generate event mailing lists, assist with running reports, and prepare registration lists
- Enter event participants registrations, donations, and attendance into the RE : NXT database
- Provide day of event data entry logistical support for agency fundraisers and cultivation events
- Work with staff to solicit, set up, and distribute in-kind donations for event silent auctions and raffles
- Assist with recognition of all event participants
Data Maintenance
- Performs regular data reviews to ensure data accuracy, completeness, and consistency with standards
- Regularly reviews data tracking systems for inefficiencies
- Runs the duplicate constituent report quarterly and work with database manager to merge records
- Maintains accurate and up to date RE : NXT policies & procedures manual
Data Entry Clerk
Job Description pg. 2
OTHER
- Demonstrates a commitment to participate in the development and implementation of continuous quality improvement in all aspects of the position
- Works effectively with youth, staff, Board and the community in an diverse, equal, and inclusive environment
- Communicates regularly with supervisor on daily activities
- Sees opportunities for collaboration and cooperation among team members and clearly communicates these opportunities to the team
- Ability to set priorities and coordinate multiple projects simultaneously, strong personal and professional integrity, team-orientation, good judgment, and attention to detail
- Ability to manage sensitive and confidential information
- Strong presentation, computer, communication and well developed interpersonal skills
- Ability to work independently and maintain productivity requirements
- Ability to follow through on deadlines and meet goals
- Functions include occasional lifting / carrying of materials weighing 10-25 lbs
- Provides administrative support as needed
- Other duties as assigned.
QUALIFICATIONS :
Bachelor's degree or certification in database management and / or five years related experience in a
fundraising environment required.
- Experience with Raiser's Edge and the following RE : NXT modules preferred : Actions, Tribute, Volunteer, Opportunities, Events.
- Well versed with Google platforms & Microsoft Office products.
- Strong knowledge of overall fundraising process, annual campaign management and report generation, major gifts, direct mail list generation, research function, as well as gift processing, receipting, acknowledgement, and accounting
- No history of child abuse or neglect
This position meets the FLSA requirements for Non-exempt .
Job descriptions are not intended and should not be construed to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job.
While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from jobs and to assign other duties, as necessary.
Equal Opportunity Employer M / F / D / V
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