Wilson Elser Jobs (3)

The Position Qualifications Must have a minimum of 2 years’ experience in a law firm or professional office setting Must possess strong, clear and effective verbal and written communication skills Strong computer skills with proficiency in MS Office Suite and document management systems Familiarity with legal documents, docketing, and litigation procedures is a plus Ability to work independently as well as part of a team, supporting the office and attorneys Must be able to multitask and successfully manage a variety of demands daily Must have exceptional organizational skills, attention to detail and a strong ability to prioritize Ability to sit at a desk and utilize a computer for the duration of shift Ability to lift up to 20 pounds Responsibilities Answer telephone calls, take messages as needed Receive incoming court E-filings, save to document management system and circulate to appropriate recipient teams Copy, scan and print requests Process vendor invoices and check requests Calendar deadlines and implement organizational tools to ensure deadlines are met Assist attorneys with email / correspondence; draft letters and documents Maintain case lists Open new client matters Manage documents and organize electronic case files Respond timely to all inquiries and communications Provide general administrative and clerical support as directed Other administrative tasks as assigned Why Should You Apply? Excellent Benefits Generous PTO plan Excellent growth and advancement opportunities Corporate Discount Plans The annualized salary range for this position is $40,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law .

The Position Qualifications Bachelor’s Degree or equivalent work experience Minimum 1 year of experience as an Executive Assistant, minimum of 2 years of experience in a law firm setting, or minimum 3 years of experience as an administrative assistant in a professional services, tech, or equivalent office setting Experience using a Document Management system Proficiency with Microsoft Office : Outlook, Work, Excel, PowerPoint, and SharePoint Experience with data entry or data management a plus Experience with web-based collaborative platforms a plus Experience with collaboration and work management software a plus Experience with team messaging and instant messaging programs a plus Experience with email management Experience with calendar management Experience coordinating meetings Experience with direct client and / or customer interactions Strong administrative skills with ability to manage a high volume of work Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical Excellent written, verbal and interpersonal communication skills Ability to work in a national team-based setting to support attorneys and paralegals Ability to exhibit the utmost professionalism in all client interactions Responsibilities This role will support a national client services team, and is centered on liaising between a key leadership group with close client contact and the broader national client services team leadership Schedules highly confidential meetings and manages highly confidential documents and information Managing a complex calendar : the successful candidate will be responsible for using sound judgement in mapping out day-to-day meetings and responsibilities amongst a team of attorneys Scheduling and tracking key meeting series, client requests, and project management goals, and working backwards from those deadlines to manage team communications to ensure any deliverables are met Collaborating on projects intended to expand communication, document management, data entry, and data management Assisting with project management functions and process implementation on the client services team, including : assisting with document preparation, assisting in the implementation and enforcement of process improvements; and assisting data collection, data entry, and data management Providing clerical or administrative legal services support as requested Why Should You Apply? Excellent Benefits including a 401k match Generous PTO plan Excellent growth and advancement opportunities Corporate Discount Plans The annualized salary range for this position is $49,000 to $75,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

The Position Qualifications Must have 5+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary Responsibilities Prepare legal filings : format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Why Should You Apply? Excellent Benefits including a 401k match Generous PTO plan Excellent growth and advancement opportunities Corporate Discount Plans The annualized salary range for this position is $60,000 to $80 ,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law.