<p>Administrative Assistant: Non-Profit Client (Contract Role)</p><p>A distinguished non-profit institution is seeking an Administrative Assistant for a 6-month contract position, with potential extension based on organizational needs. This role offers a unique opportunity to provide high-level administrative support within a dynamic and fast-paced environment. You will support the Executive Assistant to the CEO, and will play an integral part in ensuring the efficient day-to-day operations of the office and contributing to a range of critical responsibilities. The role is onsite in West Los Angeles. Hours are 8 AM to 5 PM, and the hourly rate is up to $33/hr.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Administrative & Operational Support: Manage daily workflows, oversee complex calendar and travel arrangements, and schedule meetings across teams, including campus leadership, senior staff, and external vendors</li><li>Project Management: Assist with special projects involving research and preparation of detailed proposals and reports, demonstrating your ability to handle complexity and confidentiality with precision.</li><li>Event Management: Organize large-scale events, including logistics such as invitations, catering, nametags, campus parking, and meeting materials.</li><li>Cross-Team Collaboration: Coordinate efforts with internal teams to facilitate organizational initiatives and stakeholder partnerships effectively.</li><li>Financial & Reimbursement Processes: Process travel and entertainment reimbursements and assist with purchase orders while providing backup support for financial duties in collaboration with the Business Services Department.</li><li>Communication: Draft, edit, and manage a range of correspondence while maintaining relationships with multiple stakeholders, including administrators, faculty, staff, students, and external constituencies.</li><li>Presentation Support: Prepare materials and agendas for meetings and presentations.</li></ul><p><strong>Requirements</strong></p><p>Candidates should possess the following skills and qualifications:</p><ul><li>Exceptional organizational skills and attention to detail</li><li>Proven ability to thrive in a fast-paced, dynamic environment.</li><li>Strong written and verbal communication skills.</li><li>Proactive and resourceful mindset with a commitment to delivering high-quality outcomes.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. This role is ideal for someone with strong organizational skills and a proactive approach to managing daily administrative tasks. The position offers an opportunity to support operations through effective scheduling, data entry, and communication.<br><br>Responsibilities:<br>• Manage inbound calls professionally, ensuring prompt and courteous responses.<br>• Organize and maintain schedules to support efficient office operations.<br>• Perform accurate data entry tasks to maintain updated records.<br>• Provide receptionist support, greeting visitors and addressing inquiries.<br>• Assist in general administrative duties, such as filing and document preparation.<br>• Coordinate meetings and appointments to align with team priorities.<br>• Maintain a clean and organized workspace to optimize productivity.<br>• Communicate effectively with internal and external stakeholders to relay information.<br>• Prepare reports and summaries as needed to support decision-making.<br>• Uphold confidentiality and professionalism in handling sensitive information.
We are looking for an experienced Administrative Assistant to join our team in Newport Beach, California. This Contract-to-permanent position offers the opportunity to work closely with executives and provide comprehensive administrative support in a dynamic and fast-paced environment. The ideal candidate will possess exceptional organizational skills, demonstrate a proactive approach to problem-solving, and maintain the utmost discretion while handling sensitive information.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination, including resolving conflicts, confirming appointments, and prioritizing engagements to ensure smooth daily operations.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation while ensuring seamless travel experiences.<br>• Prepare materials for meetings and events, ensuring all necessary documentation is assembled and attendees are properly briefed.<br>• Maintain confidentiality while handling sensitive information and communications.<br>• Provide technical support for virtual meetings, conducting pre-call tests and troubleshooting issues with IT assistance.<br>• Assist with various office tasks such as scanning, copying, handling mail, preparing expense reports, and greeting visitors.<br>• Support personal tasks such as scheduling medical appointments, managing insurance claims, and coordinating family travel arrangements.<br>• Facilitate private event planning, including guest list management, seating arrangements, catering, and accommodation preferences.<br>• Collaborate with household staff and other assistants to ensure seamless coordination of tasks and communication.<br>• Handle ad-hoc responsibilities as needed, including meal reservations, floral arrangements, and other administrative duties.
<p>We are looking for a dedicated Bilingual English and Spanish Administrative Assistant to join a non-profit organization in Los Angeles, California. In this role, you will provide essential support to daily office operations, ensuring seamless communication and organization. This is a long-term contract position requiring bilingual proficiency in English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including managing schedules, organizing calendars, and coordinating meetings.</p><p>• Maintain office supplies and ensure resources are available for efficient day-to-day operations.</p><p>• Act as a bilingual liaison, facilitating clear communication in both English and Spanish.</p><p>• Handle accurate data entry and maintain organized records, databases, and files.</p><p>• Welcome visitors and clients professionally, addressing inquiries or directing them to the appropriate staff.</p><p>• Assist in the planning and coordination of meetings, events, and conferences, including logistical arrangements.</p><p>• Prepare documentation and materials needed for various office activities and events.</p><p>• Support executives and team members with clerical tasks as required.</p><p>• Ensure compliance with administrative procedures and office policies.</p>
<p>We are looking for a highly organized and proactive Executive Administrative Assistant to support the smooth operations of our team in Claremont, California. This role requires someone with strong attention to detail who excels in managing schedules, coordinating projects, and ensuring communication flows seamlessly. If you thrive in a fast-paced environment and enjoy supporting organizational success, we encourage you to apply. Please call Brigitte Mendez @ 909-717-4037 if interested.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive schedules, including planning and coordinating meetings, appointments, and events.</p><p>• Provide exceptional customer service by serving as the primary point of contact for internal and external communications.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Word and Excel.</p><p>• Assist in the development and execution of operational plans to achieve team objectives.</p><p>• Coordinate and oversee special projects, ensuring timely completion and alignment with organizational goals.</p><p>• Monitor and track progress on key operational initiatives and provide regular updates to leadership.</p><p>• Handle confidential information with discretion and maintain a high level of professionalism.</p><p>• Ensure operational efficiency by identifying and addressing potential process improvements.</p><p>• Support the team in achieving both short-term and long-term planning goals.</p><p>• Collaborate with various departments to streamline operations and enhance productivity.</p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to join a tech company on a contract basis for 2-4 weeks in Playa Vista, California. In this role, you will provide essential support to the Chief Executive Officer and other C-level executives, ensuring smooth day-to-day operations and administrative functions. This position offers a unique opportunity to work closely with leadership and contribute to organizational success. This is hybrid role, Monday through Friday, 8 hours per day.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executives’ calendars, including scheduling meetings and handling last-minute changes.</p><p>• Arrange and oversee travel plans, including booking flights, accommodations, and coordinating itineraries.</p><p>• Plan and execute large team events and off-site gatherings, ensuring all logistics are handled efficiently.</p><p>• Serve as a key point of contact for internal and external communication, demonstrating exceptional interpersonal skills.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Utilize online productivity tools such as Slack, Asana, and Google Workspace to streamline workflows and enhance efficiency.</p><p>• Coordinate executive meetings, including preparing agendas and following up on action items.</p><p>• Adapt quickly to changing priorities and ambiguous situations while maintaining a high level of organization.</p><p>• Provide administrative support to leadership by preparing documents, reports, and presentations as needed.</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>We are looking for a detail-oriented Administrative Assistant to support the company owner in managing daily operations. This long-term contract position offers an excellent opportunity to engage in a variety of administrative tasks within a dynamic environment in the life insurance industry. The contract to hire role is based in Sherman Oaks, California.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the company owner, ensuring smooth day-to-day operations. </p><p>• Communicate with clients to request records and necessary documentation.</p><p>• Schedule appointments and manage calendars effectively.</p><p>• Deliver exceptional customer service through phone and email correspondence.</p><p>• Handle inbound and outbound calls professionally and efficiently.</p><p>• Perform accurate data entry tasks to maintain organized and updated records.</p><p>• Draft and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Collaborate with internal teams to ensure all administrative processes are completed seamlessly.</p>
Our client is seeking a dynamic and detail-oriented Office Manager/Executive Assistant to join their high-performing team at a commercial real estate firm in Beverly Hills. This dual-purpose role is ideal for a proactive detail oriented looking to contribute to business operations while supporting executive leadership in a fast-paced, innovative environment. With strong growth potential, this position offers a path to promotion within the company’s operations team. <br> As the Office Manager, you will champion all aspects of office management for a team of 20 in-person and 20 remote staff, ensuring the office runs smoothly and efficiently. From proactively restocking supplies and maintaining office and kitchen cleanliness to acting as the main point of contact for employee needs and vendor relationships, you’ll play a vital role in supporting internal essential business functions. These responsibilities include employee onboarding, deal closing processes, and daily operational support. <br> In the capacity of Executive Assistant, you will provide high-level administrative support to the Managing Director (MD). Your ability to manage multiple priorities while remaining organized and detail oriented will be pivotal. Responsibilities include managing the MD’s calendar, coordinating travel arrangements, drafting employee contracts, handling correspondence on their behalf, spearheading recruitment initiatives, maintaining organization across several business projects, completing applications, and handling occasional personal errands. <br> You will also work closely with the Operations Manager to help oversee the office’s day-to-day operations while contributing to the company’s larger strategic goals. This role is perfect for someone with a problem-solving mindset, strong communication skills, and a passion for creating efficient systems that add value to the overall organization. <br> Responsibilities: - Draft and send contracts, recruitment materials, event communications, and employee documents. - Manage complex scheduling, calendars, and information flow for senior leadership. - Support employees with onboarding, training materials, and access to essential resources. - Oversee office supply management, maintain shared spaces, and ensure daily organization. - Learn and train employees on internal systems, acting as the go-to person for support. - Handle high-priority tasks with urgency, make decisions independently, and meet deadlines. - Assist the Managing Director with business and administrative tasks, travel prep, scheduling, and invoice approvals. - Maintain confidentiality, professionalism, and discretion in all tasks.
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>The Administrative Assistant for External Affairs will provide comprehensive administrative support to the External Affairs team, ensuring smooth operations and efficient coordination of outreach, advocacy, and fundraising efforts. The role requires a detail-oriented and proactive individual with excellent communication and organizational skills to assist in external relations, event planning, and stakeholder engagement.</p><p><br></p><p>### **Key Responsibilities:** </p><p>- Provide administrative support to the External Affairs team, including scheduling meetings, preparing correspondence, and maintaining department records. </p><p>- Assist in coordinating and executing external events, including fundraisers, community engagement programs, and stakeholder meetings. </p><p>- Support donor and partner relations by drafting thank-you letters, tracking contributions, and maintaining donor databases. </p><p>- Conduct research on policy initiatives, funding opportunities, and community partnerships to support advocacy efforts. </p><p>- Assist in preparing reports, presentations, and materials for external communications. </p><p>- Monitor and update social media platforms and website content relevant to external affairs. </p><p>- Manage and track expenses related to external affairs activities, ensuring compliance with organizational policies. </p><p>- Maintain and organize files, records, and documents related to external affairs projects and initiatives. </p><p>- Serve as a point of contact for external stakeholders, responding to inquiries and providing necessary information. </p><p>- Perform other administrative duties as assigned to support the success of the External Affairs department. </p><p><br></p><p>### **Qualifications:** </p><p>- Associate’s or Bachelor’s degree in Public Relations, Communications, Business Administration, Nonprofit Management, or a related field preferred. </p><p>- Minimum of 2 years of administrative experience, preferably in a nonprofit, advocacy, or external affairs setting. </p><p>- Strong organizational skills and ability to manage multiple tasks with attention to detail. </p><p>- Excellent verbal and written communication skills. </p><p> </p>
<p>Office Assistant (Part-Time) A respected architecture and design firm in El Segundo is seeking a reliable and detail-oriented Office Assistant to support day-to-day operations and keep the office running smoothly. This is a part-time, onsite opportunity—ideal for someone who thrives in a professional, creative environment and enjoys variety in their workday.</p><p><br></p><p>~8 hours/week (ideally 2 days/week, 4 hours/day)</p><p>Flexible based on workload</p><p> </p><p>$20-22/hr DOE (potential flexibility for strong candidates)</p><p><br></p><p>🔧 What You’ll Do:</p><ul><li>Answer incoming calls (light volume)</li><li>Order and manage office supplies and equipment</li><li>Handle incoming/outgoing mail and deliveries</li><li>Coordinate office lunches, meetings, and occasional events</li><li>Keep the office and kitchen organized and stocked</li><li>Draft basic correspondence and meeting notes; assist with filing</li><li>Place maintenance and service calls as needed</li><li>Help principals with travel scheduling and expense reporting</li><li>Monitor client websites for new project opportunities and RFPs</li></ul>
We are looking for an experienced Executive Assistant to provide high-level administrative support to a dynamic team in Santa Monica, California. This Contract-to-permanent position requires a proactive individual who can manage complex schedules, coordinate travel arrangements, and ensure seamless communication across teams. The ideal candidate will be detail-oriented, adaptable, and skilled at handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to transaction professionals, managing travel arrangements, itineraries, meeting agendas, and calendars.<br>• Collaborate closely with team members to ensure they are informed of upcoming responsibilities and commitments, following up as necessary.<br>• Act as a key point of contact to keep the team updated on pertinent issues and developments.<br>• Coordinate and prioritize meetings based on business needs, ensuring schedules are optimized.<br>• Establish and implement best practices for team scheduling, utilizing specialized software and applications.<br>• Handle a variety of administrative tasks, including expense tracking, submitting reports, managing client gifts, and processing charitable contribution requests in line with policies.<br>• Assist with creating, editing, and formatting presentations and documents using PowerPoint, Word, and Excel.<br>• Complete personal tasks such as arranging personal travel and running errands when required.<br>• Deliver high-quality work with a proactive, solutions-focused approach to all tasks and responsibilities.<br>• Offer occasional backup support to other Executive Assistants, including collaborating across multiple office locations.
<p>Our Pasadena based client is looking for an Administrative Assistant to support a growing team. In this role you'll be responsible for assisting with scheduling and coordinating meetings, travel, expense reports, coding invoices and assisting with special projects. </p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>We are looking for a detail-oriented Administrative Assistant to work for our non-profit client in the West LA area. This is a contract-to-permanent position that requires excellent organizational and communication skills to support day-to-day operations effectively. The ideal candidate will excel in managing multiple tasks, maintaining professionalism, and fostering positive interactions with clients and team members. Previous experience with veteran's affairs and/or housing experience is strongly desired. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle incoming and outgoing calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving concerns.</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Coordinate email correspondence and ensure timely responses.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks.</p><p>• Collaborate with Veterans Affairs and related organizations to facilitate communication and support.</p><p>• Maintain organized records and documentation for easy access and reference.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Support team members and management with various administrative duties.</p>
<p>A financial firm based in West Los Angeles is currently seeking an Administrative Assistant on a contract-to-hire basis. In this onsite position, you will play a key role in providing comprehensive support to ensure the smooth operation of the office. The role is scheduled Monday through Friday, from 7:30 a.m. to 4:30 p.m.</p><p>Administrative Responsibilities:</p><ul><li>Uphold professionalism and strong communication skills, always prioritizing excellent client service.</li><li>Handle sensitive materials and requests with the utmost confidentiality.</li><li>Support office operations and assist in project tasks, following guidance on action items.</li><li>Maintain and update the organization’s master calendar, ensuring all employee notifications and meetings are accounted for and prepared.</li><li>Manage calendars by organizing, coordinating, and scheduling meetings to suit all stakeholders.</li><li>Assist with issuing access devices and facilitating visitor guest passes.</li><li>Coordinate travel arrangements, including transportation and lodging, while considering preferences and budget limitations.</li><li>Monitor and track COPA Jira tickets to ensure timely resolutions and escalate as needed.</li><li>Prepare and reconcile expense reports in a timely manner.</li><li>Update and maintain the Salesforce CRM database, ensuring accurate contact information, meeting logs, and notes.</li><li>Provide project management support by tracking tasks and progress as directed.</li><li>Draft and edit correspondence and memos with a focus on clarity and grammatical precision.</li></ul><p>Office Operations Support:</p><ul><li>Assist in updating procedures and organizational rosters as required.</li><li>Stay well-informed of policy changes and organizational updates.</li><li>Serve as a professional and courteous point of contact to address internal and external calls, inquiries, and visitors.</li><li>Ensure the office opens and closes properly each day and maintain adequate supply levels.</li><li>Organize and oversee conference room usage, including setup for video conferencing, presentation materials, catering, and cleanup.</li><li>Facilitate the weekly company lunch by managing food orders, setup, and post-event cleanup.</li><li>Coordinate with facility vendors for services and submit online maintenance requests for issues such as lighting, HVAC, and plumbing concerns.</li><li>Provide support to the Corporate Administration team, offering coverage when team members are out of office.</li><li>Participate in annual fire drill meetings and serve as part of the emergency evacuation team.</li><li>Help onboard new hires by assisting with orientation processes.</li><li>Manage outgoing and incoming mail and packages, ensuring timely distribution.</li><li>Perform other tasks and projects as assigned by the Vice President and Senior Office Manager.</li></ul><p>This position is an excellent opportunity for a highly organized, detail-focused, and proactive professional looking to contribute meaningfully to a growing finance firm.</p>
We are looking for a detail-oriented and dependable Administrative Assistant to join our team in Pico Rivera, California. In this long-term contract position, you will play a vital role in supporting office operations and ensuring a smooth workflow across various administrative tasks. The role offers an opportunity to work in a collaborative environment within a company specializing in chemicals for the textile industry.<br><br>Responsibilities:<br>• Process vendor and customer invoices, handling approximately 30–40 invoices daily using QuickBooks Enterprise.<br>• Accurately enter and manage sales orders, collaborating with the production team to ensure timely order fulfillment.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.<br>• Maintain organized and precise records through consistent and accurate data entry.<br>• Perform general office responsibilities, including filing, scheduling, and maintaining an organized workspace.<br>• Assist in coordinating communication between departments to support business operations.<br>• Support front desk duties, including greeting visitors and managing inbound phone calls.<br>• Ensure timely completion of administrative tasks to meet organizational deadlines.
We are looking for an organized and detail-oriented Administrative Assistant to support property management operations in Irvine, California. In this role, you will play a vital part in maintaining efficient administrative processes and providing exceptional service to tenants and vendors. This is a Long-term Contract position that offers the opportunity to develop your skills in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Maintain and update essential documents such as insurance certificates and lease agreements, ensuring compliance with company policies.<br>• Collaborate with Building Technicians and vendors to address maintenance needs, open work orders, and track their progress.<br>• Manage lease administration tasks, including reviewing lease abstracts, setting up leases, processing changes, and generating reports.<br>• Prepare and submit tenant billing statements for approval.<br>• Assist in the creation of monthly and quarterly management reports to support property operations.<br>• Process invoices and purchase orders by accurately entering them into the accounting system and forwarding originals for payment.<br>• Identify and resolve both routine and unique issues within the scope of your work area.<br>• Provide impactful support to the team by ensuring the quality and accuracy of services and information delivered.<br>• Follow established procedures while receiving moderate supervision and guidance as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.<br><br>Responsibilities:<br>• Prepare and process service-related billing and invoices with accuracy and timeliness.<br>• Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.<br>• Ensure proper labeling, storage, and retrieval of documentation in digital systems.<br>• Coordinate scheduling, follow-ups, and administrative tasks for service projects.<br>• Monitor job progress and verify completion of tasks to facilitate billing and documentation.<br>• Provide responsive administrative support to incoming requests from the service team.<br>• Collect and manage signed service completion forms and customer approvals.<br>• Serve as a liaison between the service department, clients, and internal teams.<br>• Compile reports, update spreadsheets, and assist with service team projects as needed.
<p>Are you passionate about supporting teams and fostering organizational growth? Do you excel in administrative tasks and enjoy contributing to the success of Human Resources (HR) operations? If so, we have an exciting opportunity for you!</p><p><br></p><p><strong>Position:</strong> Human Resources Administrative Assistant</p><p><strong>Location: </strong>Pomona, CA </p><p><strong>Employment Type: </strong>Temporary </p><p><strong>Responsibilities:</strong></p><p>The Human Resources Administrative Assistant will play a vital role in ensuring the smooth operation of HR functions and contribute to a positive employee experience. Key duties include:</p><ul><li><strong>Scheduling Interviews:</strong> Coordinate and organize interview arrangements by liaising with candidates and hiring managers to ensure an efficient recruiting process.</li><li><strong>Assisting with New Hire Orientation:</strong> Provide support during onboarding sessions by preparing materials, ensuring a seamless orientation experience, and facilitating introductions to the organization.</li><li><strong>Drafting Offer Letters:</strong> Prepare professional and accurate offer letters for prospective employees based on HR guidelines.</li><li><strong>Data Entry and Filing:</strong> Maintain accurate records of employee information and assist with filing systems, ensuring compliance with organizational standards and privacy regulations.</li><li><strong>Clerical Support:</strong> Undertake additional administrative duties as required within the HR department, fostering efficiency and enabling HR personnel to focus on higher-level priorities.</li></ul><p><br></p>
We are looking for a detail-oriented and highly organized Part-Time Executive Assistant to join our team on a contract basis. This role is based in Los Angeles, California, and requires working onsite three days a week. If you excel in managing schedules, coordinating meetings, and providing administrative support, we invite you to apply.<br><br>Responsibilities:<br>• Manage and maintain the Executive Director’s calendar, including scheduling and coordinating meetings.<br>• Arrange and order meals for meetings and events as needed.<br>• Provide logistical support for internal events, including light administrative tasks.<br>• Assist in preparing necessary documentation and correspondence for meetings.<br>• Coordinate conference calls and ensure all participants have the required details in advance.